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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11171
Database ID: 2068
Record Series Title: Trademark, Copyright, Patent Records, Printed Materials and Publications
Record Series Abstract: These records include, but are not limited to Trademark, Copyright and Patent records, including correspondence, forms, documents and materials relating to application for and granting of same. Printed Materials and Publications which have permanent administrative, physical, historical or legal value, such as; class schedules (institutional), institutions catalogs, brochures, etc.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Trademark, Copyright, Patent Records: Paper records will be scanned digitally immediately after cutoff. Electronic records will be stored at TBR Data Center. Printed Materials and Publications: Immediately after cutoff, two (2) paper copies will be sent to the appropriate institution library archive. May be converted to digital or microfilm by library archivists, and maintained permanently.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2073
Record Location: Trademarks, Copyright, and Patents: maintained at TBR Date Center 1415 Murfreesboro Rd. Nashville, TN 37217 Printed Materials and Publications: Will be maintained at individual institutional libraries across the TBR System.
File Arrangement: Alpha numeric
Media Format Generated: Paper
Media Format Stored: Paper/Electronic
Date Range: 1967-Current
Annual Accumulation: Varies by institution, agency conducting assessment
Current Volume: Varies by institution, agency conducting assessment
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Appropriate state and federal agencies.
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 0 Years
Agency Retention - Years Active: 0 years
Agency Retention - Years Inactive: Permanent
Records Center Retention Period: N/A
Final Disposition after Retention Expires: Migrate to Electronic Data
Legal Citation: N/A
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: TBRFS01
IT-ABC Number: N/A
Hardware Description: Netapp FAS Filer
Software Description: Netapp FAS Filer running cifs for network shares.
System Location: 1415 Murfreesboro Pike Suite 358 Nashville, TN 37217
Backup Procedures: Arcserve backup software. Full on Friday night and incrementals on the rest of the days. Backed to tape and fulls sent to offsite DC located at Columbia State Community College.
Disaster Recovery: Depending on the disaster scenario, but worst case would be to procure new storage availability and restore from last known good full backup.
Data Migration Description: Currently data is not migrated. However, we are working on a plan to implement this by Dec. 31, 2016.
Metadata Description: Date, File Type, File Name
Contact Information
Contact Name: Sonja Mason
Job Title: Assistant Board Secretary
Address 1: 1415 Murfreesboro Rd.
Address 2: Suite 340
City: Nashville
Zip: 37217
Phone: 615-366-3927
Email: Sonja.Mason@tbr.edu
Agency: TN Board of Regents
Agency Head: David Gregory
Director: Mary G. Moody
Allotment Code: N/A
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-26-2016 No recommended changes.
Tennessee State Libary and Archives: 05-27-2016 No recommended changes.
Comptroller Audit Review: 2016-05-26 We have reviewed RDA 11171 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-01-2016 No changes
RMD Director Recomendations: 06-02-2016 RDA 11171 is a request to create a new RDA. The retention period will be zero years and then kept permanently electronically in agency. The format will be paper/electronic. Recommend approval of request to create RDA 11171.
Signed Form Received: 2016-06-02
PRC Meeting Date: 06-22-2016
PRC Comments: PRC approves RDA 11171
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2068 11171 2016-06-22 Approved
2372 11171 2018-04-25 RDA Retired