Worksheet ID: |
2192 |
Record Location: |
Agency records officer shall keep documentation of specific location. |
File Arrangement: |
Alpha Numeric |
Media Format Generated: |
Both |
Media Format Stored: |
Paper/Electronic |
Date Range: |
Current |
Annual Accumulation: |
Agency records officer shall keep documentation of annual accumulation. |
Current Volume: |
Agency records officer shall keep documentation of current volume |
Record Value: |
Administrative, Fiscal |
Audit Requirements: |
State |
Reference Frequency: |
Current Year per Month: |
0 |
Past Year: |
0 |
2 - 5 Years: |
0 |
Over 5 Years:
|
0 |
|
Data Update Frequency: |
Monthly |
Information Shared Outside of State: |
No |
If Shared, List Agencies: |
|
Essential Record: |
Yes - Original |
Essential Record Stored: |
Essential Records stored in agency and state records center. |
Essential Record Media Type: |
Paper |
Confidential: |
No |
Confidential Legal Citation: |
|
Media Recommendation: |
Current Format |
Media Recommendation Other: |
|
Agency Retention: |
5 years |
Agency Retention - Years Active: |
1 |
Agency Retention - Years Inactive: |
4 |
Records Center Retention Period: |
0 |
Final Disposition after Retention Expires: |
Destroy |
Legal Citation: |
|
Record Sample: |
No Sample |
Legal Documentation: |
No Legal Documentation |
Electronic Records Plan Inventory |
System Name: |
Records Officer shall document system name |
IT-ABC Number: |
|
Hardware Description: |
All hardware for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS) |
Software Description: |
All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS. |
System Location: |
Agency Records Officer shall document the system location. |
Backup Procedures: |
Backup procedures shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Backup procedures shall be reviewed and tested annually. |
Disaster Recovery: |
The Agency shall have a detailed Disaster Recovery Plan for the system in accordance with the current standards of the Strategic Technology Solutions (STS). Disaster Recovery plans shall be reviewed annually. |
Data Migration Description: |
The Agency shall have a detailed plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster. |
Metadata Description: |
File Type: PDF Images Date Created File Size Title |