| Worksheet ID: |
2331 |
| Record Location: |
Records officer shall keep documentation of specific location. |
| File Arrangement: |
alpha numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
current |
| Annual Accumulation: |
Agency records officer shall keep documentation of annual accumulation. |
| Current Volume: |
Agency records officer shall keep documentation of specific volume. |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
0 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Yearly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 10-7-504, Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g) |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
1 year |
| Agency Retention - Years Active: |
1 year |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 10-7-504, Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g) |
| Record Sample: |
No Sample |
| Legal Documentation: |
View Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Records Officer shall document system name. |
| IT-ABC Number: |
|
| Hardware Description: |
All hardware for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). |
| Software Description: |
All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS. |
| System Location: |
Agency Records Officer shall document the system location. |
| Backup Procedures: |
Backup procedures system shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Backup procedures shall be reviewed and tested annually. |
| Disaster Recovery: |
Agency shall have a detailed Disaster Recovery Plan for the system in accordance with the current standards of the Strategic Technology Solutions (STS). Disaster Recovery plans shall be reviewed annually. |
| Data Migration Description: |
Agency shall have a detailed plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster. |
| Metadata Description: |
File Name, Date Created, File Type, & Date Modified |
