| Worksheet ID: |
5 |
| Record Location: |
Department of State
Division of Elections
7th Floor, WR Snodgrass Tennessee Tower |
| File Arrangement: |
Chronologically, by election |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
2009-Current |
| Annual Accumulation: |
1 cu. ft; less than 1 gb |
| Current Volume: |
2 cu ft; 1 gb |
| Record Value: |
Administrative, Historic |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
2 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
|
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Until election is certified. |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
9 years |
| Final Disposition after Retention Expires: |
Transfer to TSLA |
| Legal Citation: |
T.C.A.2-8-107 (b) |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Departmental File Server |
| IT-ABC Number: |
|
| Hardware Description: |
Departmental Storage Array; HP SAN/NAS, HP DL Servers |
| Software Description: |
Windows File Server; Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server |
| System Location: |
Elections Division - 312 Rosa L Parks Ave., 7th Floor |
| Backup Procedures: |
Departmental Storage Backup & Recovery Solution; Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault. |
| Disaster Recovery: |
Departmental Storage Backup & Recovery Solution; In the event of a primary server failure resulting in loss of data, the files would be accessed on the Disaster Recovery Servers. |
| Data Migration Description: |
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division. |
| Metadata Description: |
Content subject, Date created, Format and Content Size |
