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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 301
Database ID: 21
Record Series Title: Driver Licensing Special Handling Records
Record Series Abstract: Records include but not limited to: undercover licenses, applications, and correspondence
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Expiration of License
Total Retention: 8 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated and stored in paper. Records are kept for 8 years after the expiration of the license and then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 21
Record Location: 1150 Foster Ave
File Arrangement: alpha and numeric
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2016-current
Annual Accumulation: .5 cu. ft.
Current Volume: 10 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 50
Past Year: 50
2 - 5 Years: 50
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. §§ 2721 – 2725, the Driver Privacy Protection Act of 1994
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 8
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. §§ 2721 – 2725, the Driver Privacy Protection Act of 1994
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Jill Kellogg
Job Title: Forms and Publications Manager; Records Officer
Address 1: 1150 Foster Avenue
Address 2:
City: Nashville
Zip: 37243
Phone: 615-743-4964
Email: Jill.Kellogg@tn.gov
Agency: Dept. of Safety
Agency Head: Jeff Long
Director:
Allotment Code: 34901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-04-2019 No recommended changes.
Tennessee State Libary and Archives: 04-25-2019 No recommended changes.
Comptroller Audit Review: 2019-04-08 We have reviewed RDA 301 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 04-26-2019 Thank you.
RMD Director Recomendations: 04-30-2019 RDA 301 is a request to revise an RDA. The retention period will change from three years and destroy to eight years and destroy. The format will be paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 301.
Signed Form Received: 2019-04-30
PRC Meeting Date: 05-22-2019
PRC Comments: PRC approves RDA 301.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
21 301 2019-05-22 Approved