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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2200
Database ID: 2572
Record Series Title: HAZARDOUS WASTE/HAZARDOUS SECONDARY MATERIAL ENFORCEMENT
Record Series Abstract: CORRESPONDENCE AND DOCUMENTATION RELATING TO VIOLATIONS AND ACTION TAKEN AGAINST A FACILITY INCLUDING PICTURES, INSPECTION REPORTS, OR RELEVANT DATA. ENFORCEMENT ACTIONS MAY RESULT IN SETTLEMENTS, CIVIL PENALITIES and CN-1289.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Permanent
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH FISCAL YEAR, MAINTAINED IN AGENCY 5 YEARS, THEN SCANNED ONTO SERVER. DESTROY PAPER RECORDS AFTER VERIFICATION. PREVIOUSLY MICROFILMED RECORDS WILL BE STORED PERMANENTLY. ELECTRONIC RECORDS WILL BE MAINTAINED IN AGENCY PERMANENTLY.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2769
Record Location: 14th Floor TN Tower
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper/Electronic/Film
Date Range: 2010-CURRENT
Annual Accumulation: 5 cubic feet, 1 GB
Current Volume: 25 cubic feet, 6 rolls of microfilm, 2GB
Record Value: Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 10
Past Year: 5
2 - 5 Years: 5
Over 5 Years: 2
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires:
Legal Citation: HAZARDOUS WASTE MANAGEMENT RULE 0400-12-01.09
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description: FileNet P8 5.2
System Location: Data Center South Primary—Data Center North Secondary
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description: Real time replication
Metadata Description: Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment.
Contact Information
Contact Name: Cordrea Nance
Job Title: TDEC Records Officer
Address 1: TN Tower, 10th Floor
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 6155320347
Email: Cordrea.Nance@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: David Salyers
Director: Pat Flood
Allotment Code: 327.35
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 09-05-2019 No recommended changes.
Tennessee State Libary and Archives: 09-23-2019 No recommended changes.
Comptroller Audit Review: 2019-09-05 We have reviewed RDA 2200 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-24-2019 Thank you.
RMD Director Recomendations: 10-02-2019 RDA 2200 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic/film. The Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 2200.
Signed Form Received: 2019-10-01
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 2200.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
672 2200 2015-10-13 Approved
2572 2200 2019-11-12 Approved