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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11362
Database ID: 2589
Record Series Title: Election Verification Documents (Temporary Supporting Documents)
Record Series Abstract: Records series consists of documentation received by the Division of Elections from county precincts and/or election commissions in support of official elections results. Examples include, Ballot Seal Numbers and Machine Certifications.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records will be maintained by the Agency at the State Records Center for 5 years. At the end of the retention period, these records may be destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2786
Record Location: State Records Center
File Arrangement: Alphabetically by County
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2010-present
Annual Accumulation: 2.5 cu. ft.
Current Volume: 23 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: Records will be immediately sent to SRC at the close of the election contest period following each election held in the State.
Agency Retention - Years Active: 0
Agency Retention - Years Inactive: 5
Records Center Retention Period: 5
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Britney McDaniel
Job Title: Executive Assistant
Address 1: 312 Rosa L. Parks Ave
Address 2: WR Snodgrass Tower, 7th Floor
City: Nashville
Zip: 37243
Phone: 6152534583
Email: Britney.McDaniel@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director: Mark Goins
Allotment Code: 30501
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-17-2019 No recommended changes.
Tennessee State Libary and Archives: 10-17-2019 No recommended changes.
Comptroller Audit Review: 2019-10-17 We have reviewed RDA 11362 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-18-2019 No recommended changes.
RMD Director Recomendations: 10-23-2019 RDA 11362 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11362.
Signed Form Received: 2019-10-24
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 11362.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2589 11362 2019-11-12 Approved