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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2972
Database ID: 1166
Record Series Title: Inspectional Services Bureau Case Files (Result: Sustained or Inconclusive)
Record Series Abstract: This record series contains evidence accumulated and narrative produced during during investigations for claims that have been officially "Sustained" or deemed "Inconclusive". The record series includes: Administrative Investigations (AD); Citizen Complaints (CC); Information Only Investigations/Reviews (IO); Department Pursuits (DP); Departmental Crashes (DC); Firearms Discharge (FD); Use of Force (UF).
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Cut off after conclusion of investigation.
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency ten (10) years; then destroy after verification of no pending litigation involving records scheduled to be destroyed under this RDA. For any such records needed for litigation beyond the 10 year retention period, destroy such records upon conclusion of all litigation.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1166
Record Location: William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
File Arrangement: Numeric & Other (Division/District) ***Verify if c
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1929 - current***(Verify whether the records go back to 1929 or if the range is more recent due to destruction after retention period ended for older records***)
Annual Accumulation: 10 Cu. ft.(***RMD comment: Since they are keeping this electronically as well, we will need to know how many gigabytes of data they have stored on the server for these records***)
Current Volume: 170 Cu.ft (***RMD comment: Since they are keeping this electronically as well, we will need to know how many gigabytes of data they have stored on the server for these records***)
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 40
Past Year: 20
2 - 5 Years: 6
Over 5 Years: 6
Data Update Frequency: Weekly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 10 years
Records Center Retention Period: NA
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Stephanie Hicthcock
Job Title: Records Officer
Address 1: 1150 Foster Ave
Address 2:
City: Nashville
Zip: 37243
Phone: 615-251-1627
Email: stephanie.hitchcock@tn.gov
Agency: Dept. of Safety
Agency Head: Bill Gibbons
Director:
Allotment Code: 349
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-13-2013 Approved prior to RDA web application implementation.
Tennessee State Libary and Archives: 03-13-2013 Approved prior to RDA web application implementation.
Comptroller Audit Review: 2013-03-13 Approved prior to RDA web application implementation.
Agency: 03-13-2013 Approved prior to RDA web application implementation.
RMD Director Recomendations: 03-13-2013 Approved prior to RDA web application implementation.
Signed Form Received: 2013-03-13
PRC Meeting Date: 03-13-2013
PRC Comments: Approved prior to RDA web application implementation.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1166 2972 2013-03-13 Approved
2100 2972 2016-06-22 Approved
2583 2972 0000-00-00 Pending
2609 2972 2019-11-12 Approved