Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2972
Database ID: 2583
Record Series Title: Office of Professional Accountability Case Files (Result: Sustained or Inconclusive)
Record Series Abstract: This record series contains, but not limited to: evidence accumulated and narrative produced during investigations for claims that have been officially "Sustained" or deemed "Inconclusive". The record series includes: Administrative Investigations (AD); Citizen Complaints (CC) Department Pursuits (DP); Departmental Crashes (DC); Firearms Discharge (FD); Use of Force (UF).
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon Employee Under Investigation Leaving the Department
Total Retention: 10 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Maintain in agency ten (10) years after employee under investigation leaves the department then destroyed by state approved methods after retention ends.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2780
Record Location: William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
File Arrangement: Numeric & Other (Division/District)
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1929 - current
Annual Accumulation: 10 Cu. ft.
Current Volume: 68 Cu.ft
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 40
Past Year: 20
2 - 5 Years: 6
Over 5 Years: 6
Data Update Frequency: Weekly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 10 years
Records Center Retention Period: NA
Final Disposition after Retention Expires: Destroy
Legal Citation: General Order 216-1 and 216-2
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Jill Kellogg
Job Title: Records Officer, Forms and Publications Manager
Address 1: 1150 Foster Ave
Address 2:
City: Nashville
Zip: 37243
Phone: 615-743-4964
Email: jill.kellogg@tn.gov
Agency: Dept. of Safety
Agency Head: Jeff Long
Director:
Allotment Code: 34901
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 00-00-0000
Tennessee State Libary and Archives: 00-00-0000
Comptroller Audit Review: 0000-00-00
Agency: 00-00-0000
RMD Director Recomendations: 00-00-0000
Signed Form Received: 0000-00-00
PRC Meeting Date: 00-00-0000
PRC Comments:
PRC Action: Pending
RDA History
ID RDA PRC Reviewed PRC Action
1166 2972 2013-03-13 Approved
2100 2972 2016-06-22 Approved
2583 2972 0000-00-00 Pending
2609 2972 2019-11-12 Approved